My client, a leading manufacturer, was established over 30 years ago and is still a family run business. Over the past year the company has launched a new venture, where they manufacture, sell and hire out equipment for weddings, festivals and parties alike. The company is looking to grow its passionate, loyal and enthusiastic team to cope with the growing levels of business.
The company are currently recruiting for an Administration Assistant with extensive Bookkeeping experience to provide office and Accounts support in this buzzing company. This is an exciting opportunity for a talented individual to join this growing team.
-Sorting, scanning and franking of mail
-Reception duties including answering telephones in a polite & professional manner and taking messages when required
-Administrative support such as typing, filing, faxing, photocopying
-Ensuring meeting rooms are prepared
-Errands, such as buying milk for the office
-Book travel & accommodation for various members of staff
-Inputting supplier invoices on the accounting system
-Invoicing daily jobs in the factory
-Logging delivery notes onto Sage system
-Helping the Purchase Ledger with goods-in
-Liaising with Handyman re jobs around the office and factory
-Update Excel spreadsheets for sales invoices
-File job sheets after the above has been updated
-Print & post / email monthly statements to debtors
-Check Purchase Ledger invoices are received and posted to ledger from statements
-Filing of Purchase Ledger invoices
-Matching expenditure invoices with receipts (e.g. fuel)
-Download clock machine data and produce reports
-Manage staff holiday records
-Collecting finished job cards from departments
-Filing finished job sheets in customer sale files
-Printing the Fitting & Operating Instruction booklets off for the workshop stock.
-Keeping the kitchen clean and tidy on the days the cleaner is not in the office
-Helping to keep the office tidy in general and closing / opening shutters
-Other ad hoc duties as required
The ideal candidate must have experience in using XERO software and must drive and have access to own transport.
Working hours are 8.30am-5.30pm Mon-Fri.
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N.B: For this role Ruth Halliday is acting as an employment agency. [More]